board of directors membership application

Board Term & Commitment  

Term: Three years. This applies to both general board members and officers. 

Meeting Schedule: Board meetings are held on the fourth Tuesday of each month, with  exceptions made for holidays or scheduling conflicts. 

Time Commitment: Approximately 8-10 hours per month, which include: 

• Preparing for board meetings (reviewing materials) 

• Attending board meetings 

• Responding to emails and texts related to board business 

• Participating in Ad Hoc committees or subcommittees when necessary

• Supporting community engagement and fundraising events 

General Expectations for All Board Members  

• Support and uphold the center’s Christian, pro-life mission 

• Maintain confidentiality, integrity, and ethical standards 

• Provide spiritual support and prayer for the ministry, staff and clients 

• Attend monthly board meetings; missing no more than three meetings per year

• Review materials in advance to prepare for board meetings 

• Support fundraising efforts with time, talents, resources, and financial contributions 

• Regular financial giving is encouraged, but not required 

• Demonstrate a willingness to serve in executive officer roles (President, Vice President,  Secretary, Treasurer) as leadership transitions occur, to support board governance and continuity.

• Attend, as available, major events and participate in community engagement opportunities such as: 

• Chamber of Commerce luncheons (monthly) 

• AAMA luncheons (monthly) 

• Coffee hours at the center (quarterly) 

• Serve as positive representatives of the ministry in the community 

Executive Officer Role Descriptions  

President/Chair 

• Lead and preside over board meetings 

• Act as the main liaison with the Executive Director 

• Oversee board governance and committee appointments 

• Foster board unity, engagement, and accountability 

Vice President/Vice Chair  

• Support the President and chair board meetings in their absence 

Secretary  

• Record and distribute board meeting minutes 

• Present Minutes at board meetings 

Treasurer  

• Oversee financial reporting and budget development 

• Present financial updates at board meetings 

• Ensure adherence to financial policies and procedures 

• Review timecards and payroll reports biweekly to authorize payroll processing

 • Meet as needed with the contracted bookkeeper to maintain accurate financial records and  clear communication 

• Coordinate annually with the contracted CPA to provide required documentation and serve  as the primary contact for tax-related questions and clarification 

General Board Member  

In addition to the General Expectations for All Board Members, general board members are  expected to: 

• Serve on at least one subcommittee or Ad Hoc committee per year or when needed